DATENSCHUTZERKLÄRUNG PERSONIO - EN

The controller
The controller under data protection law is:
Continum AG
Bismarckallee 17
D-79098 Freiburg

Phone: +49 (0) 761 217111-0
Fax: +49 (0) 761 217111-99
E-Mail: info@continum.net
Commercial register entry number: HRB 6866
Registration Court: Amtsgericht Freiburg
Data Protection Officer: Thilo Rees, +49 761 217 11 51, datenschutz@continum.net

Handling of Applicant Data
We offer you the opportunity to apply to us (e.g., via email or through the online application form at https://continum.jobs.personio.de/). Below we inform you about the scope, purpose, and use of the personal data collected during the application process. We assure you that the collection, processing, and use of your data are carried out in accordance with applicable data protection laws and all other statutory provisions, and that your data is treated as strictly confidential.

Scope and Purpose of Data Collection
When you submit an application to us, we process the associated personal data (e.g., contact and communication details, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is Section 26 BDSG-new (initiation of an employment relationship), Art. 6(1)(b) GDPR (general contract initiation), and—where you have given your consent—Art. 6(1)(a) GDPR. You may withdraw your consent at any time with effect for the future. Your personal data will be shared within our company only with individuals involved in handling your application.

To manage our application process, we also use the applicant management system Personio, operated by Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, Germany. Personal data that you provide to us as part of your application (e.g., contact details, application documents, correspondence) is processed and stored on Personio’s servers on our behalf. Processing is based on Section 26 BDSG-new and Art. 6(1)(b) GDPR (initiation of an employment relationship). Art. 6(1)(f) GDPR serves as a supplementary legal basis for processing operations that ensure an efficient and secure application process but are not directly related to the decision on establishing the employment relationship (e.g., system and security logs).

Personio acts as a processor pursuant to Art. 28 GDPR and is contractually obliged to process the data exclusively in accordance with our instructions and to implement appropriate technical and organizational measures (TOMs) to protect the data. Data transfers to third countries only occur where the requirements of Arts. 44 et seq. GDPR are met, in particular through EU Standard Contractual Clauses or equivalent safeguards.

If the application is successful, the data you have submitted will be stored in our data processing systems for the purpose of carrying out the employment relationship on the basis of Section 26 BDSG-new and Art. 6(1)(b) GDPR.

Retention Period of Data
If we are unable to make you a job offer, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to six (6) months after the conclusion of the application process (rejection or withdrawal of the application). The data will then be deleted, and any physical application documents will be destroyed. Retention serves in particular as evidence in the event of a legal dispute. If it is apparent that the data will be required after the expiry of the six-month period (e.g., due to an impending or ongoing legal dispute), deletion will only take place once the purpose for further retention no longer applies.

Where you have given your consent, we may include your documents in an applicant pool and store them beyond the aforementioned period (Art. 6(1)(a) GDPR). Longer retention may also occur where statutory retention obligations prevent deletion.

Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application. In addition to this data privacy statement, please view our general data privacy statement at [https://www.continum.net/datenschutz/].

Processing of (personal) data by the operator of the recruitment website

General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3 80335
München Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is
collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.

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